PART TIME Office Administrator

Job Description

Job Purpose:
The Office Administrator is responsible for being the friendly face and voice that assists visitors, guests, and employees.

Essential Functions:
Meet, greet and make all visitors feel welcome; schedule appointments
Operate multiple-call telephone console and route calls to appropriate people in accordance with company guidelines
Quality Assurance – Maintain appearance of reception area and office
Operate office equipment, copy machines, sort and distribute mail
Uploading credit card and check information in SharePoint for Operations processing
Assisting compliance with check distribution
Receives, sorts, and distributes incoming mail
Prepares, weighs, meters, and sends outgoing mail
Perform general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment
Train new agents in Paperless Exchange, MYROG
Maintain the office calendar
Produce and distribute Office Newsletter with Manager approval
Send out agent communications for office concerns, i.e. receivables, invitations to office meetings via email, etc.
Coordinate/schedule office meetings via email
Coordinate office meetings and social events
Daily timecard entry
Setup for weekly Office Meetings
Works with various ROG departments, Accounting, Compliance, Escrow
Complete Monthly Housekeeping Report
Review Agent closing packages
Make bank deposits as required
Support Company sponsored programs throughout the year i.e. Toys for Tots
Work the hours of 8:30AM-5PM
Understands, displays, and embraces the company’s “coolture”
Other duties as assigned

Organizational Relationships:
Has frequent contact and communicates continuously with visitors, customers, agents, employees and vendors. Qualifications

High school graduation or equivalent, plus minimum 1 year of administrative support experience
Proficiency in Microsoft Office products (including Word, Excel, PowerPoint, and Outlook)
Ability to foster strong customer, agent, and vendor relationships
Strong presentation and facilitation skills; excellent verbal and written communication skills

Associate’s degree or completion of some college courses
Ability to speak, read, write, and understand Spanish

Strong organization skills with an attention to detail
Willingness to “roll up the sleeves” and do what it takes to get the job done
Works well on a team and collaborates with others
Finger dexterity to operate standard office equipment including telephones, calculators, copiers, and facsimile equipment
Ability to interact with employees and vendors in a professional and courteous manner
Ability to effectively manage tasks with minimal supervision
Must be diligent and persistent in follow-up and completion
Capable of multi-tasking and meeting tight deadlines
Able to function in a fast-paced environment
Strong working knowledge of Windows/Mac operating system-experience
Requires proficiency in Microsoft Office applications
Ability to type at a net rate of 35 wpm using a computer keyboard

Additional Information

Physical Demands & Work Environment:
The Office Administrator must be able to bend, stoop, stand, and sit for various lengths of time. They must be able to pick up items up to 20 lbs. A clear speaking voice is necessary along with finger dexterity.

This is primarily a sedentary office classification and employees work in an office with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.

Cognitive Demands:
The Office Administrator be able to multi-task various projects at once while maintaining a friendly, agent/customer-centric, and professional demeanor and appearance.

All your information will be kept confidential according to EEO guidelines.

Company: Realty ONE Group

Date: Tue, 28 Feb 2017

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