Clerical Assistant – Panama City, FL Campus

Assist and problem solve for general and routine issues for faculty and students regarding academic related issues; serve as receptionist for department including scheduling use of adjunct office, telephone duties and greeting visitors; act as liaison between faculty and students; assist faculty with preparation for class such as ordering examination copies, copying, scanning, compilation of tests, schedule and administer make-up exams, etc.

Communicate with faculty on semester office hours to ensure website in current and provide copies to faculty support. Compile and distribute FSU e-mail list of Tallahassee and local Panama City adjuncts to confirm receipt of relevant e-mails sent by Admission & Records regarding semester information. Run Scantron test sheets; contact students for cancelled classes or meetings; post notices as needed; ensure faculty have all the tools and materials for a smooth work day; purchase, receive, and maintain office supplies.

Maintain copiers and general office needs; Process appointments for graduate assistants and teaching assistants including background checks. Coordinate faculty course evaluations; process appointment memos and background checks for adjuncts. Track and monitor ABA graduate student hours worked and send monthly spreadsheet to students; ABA check reconciliation; process facility use requests. Other duties as required by the department.


High school diploma or equivalent and two of years working in an office setting environment.

(Note: Vocational/technical training in a related area may substitute at an equivalent rate.)

Experience in general office practices and procedures and ability to operate standard office equipment.

Good telephone etiquette, mathematical and receptionist skills.

Excellent verbal and written communication skills; ability to handle issues with confidentiality.

Good organizational and problem solving skills; effective customer service skills.

Must have working knowledge of standard computer applications including Microsoft Office.

Contact Info

Contact 850-770-2113 or wbrooks@pc.fsu.edu if you need more information.

Anticipated Salary Range

Department anticipates hiring in the low to mid $20,000 range; salary is commensurate with education and experience.

Criminal Background Check

This position requires successful completion of a criminal history background check.

Pay Plan

This is an USPS (University Support Personnel System) position.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans’ Preference

Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans’ Preference, go to http://hr.fsu.edu/?page=ers/application/application_veterans_preference, or call FSU Human Resources at (850) 644-6034.

IMPORTANT: In order to claim Veterans’ Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.

Tobacco Free Campus

Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

Company: Florida State University

Date: Wed, 08 Feb 2017

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